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Office & Administration vocabulary · Filing & Documents

Document management system

Meaning in office & administration, with examples

nounAdvanced term

In office & administration, document management system means: A digital system for storing, organising, finding, sharing, and controlling versions of business documents.

In Turkish: belge yönetim sistemi

How it is used

Used in offices handling many files. Teams upload contracts, set access rights, track revisions, and archive records in a document management system.

Example sentences

  1. After the audit, the finance team moved signed invoices into the document management system and restricted editing rights.

    Here, document management system means the controlled digital place where files are stored securely and permissions are managed.

  2. Use the document management system to find the latest contract version instead of searching old email attachments.

    In this sentence, the term highlights version control and easy retrieval, which help staff avoid using outdated files.

Common collocations

  • use a document management system
  • document management system access
  • document management system records
  • document management system audit trail
  • shared driveA storage space on a company network or in the cloud where colleagues save, open and edit the same files.
  • record-keepingThe work of creating, organising and storing records, such as invoices, contracts and staff files, accurately and in a way that makes them easy to find.

More terms: Filing & Documents

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