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Office & Administration vocabulary · Filing & Documents

Record-keeping

Meaning in office & administration, with examples

nounCommon term

In office & administration, record-keeping means: The work of creating, organising and storing records, such as invoices, contracts and staff files, accurately and in a way that makes them easy to find.

In Turkish: kayıt tutma, kayıt düzeni, evrak takibi

How it is used

A core admin responsibility, often listed in job descriptions ("accurate record-keeping"). Good record-keeping helps with audits, legal checks and data protection rules. Also written record keeping or recordkeeping.

Example sentences

  1. Good record-keeping saved us hours when the auditors asked for last year's contracts.

  2. The role involves diary management, record-keeping and ordering supplies.

Common collocations

  • accurate record-keeping
  • good record-keeping
  • record-keeping system
  • keep records
  • fileTo put a document in its correct place, such as a folder, cabinet or computer system, so that it can be found again easily.
  • archiveTo move old documents, emails or records that are no longer in daily use to a separate place where they are kept safely for future reference.
  • confidentialPrivate and meant to be seen only by certain people, such as salary details, contracts or personal information about staff and clients.
  • filing cabinetA piece of office furniture with deep drawers for storing papers and files in order, often with a lock.
  • spreadsheetA computer document organised in rows and columns, used to store lists, calculate numbers and track things such as budgets, stock or schedules.

This word in other fields

The same English word can have a different meaning in another field:

More terms: Filing & Documents

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