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Office & Administration vocabulary · Filing & Documents

Record retention

Meaning in office & administration, with examples

nounAdvanced term

In office & administration, record retention means: The practice or policy of keeping business records for a set period before archiving or destroying them.

In Turkish: belge saklama

How it is used

Used in administration, compliance, HR, and finance. It covers how long records are stored, where they are kept, and when they may be destroyed.

Example sentences

  1. Our record retention policy says recruitment files must be archived separately once the hiring process is complete.

    Here, the term refers to formal rules about how long records stay active and what happens to them afterward.

  2. During the audit, the administrator checked whether record retention dates in the shared drive matched the paper files.

    In this example, it means the scheduled storage period assigned to records across digital and physical systems.

Common collocations

  • record retention policy
  • record retention schedule
  • record retention period
  • archiveTo move old documents, emails or records that are no longer in daily use to a separate place where they are kept safely for future reference.
  • record-keepingThe work of creating, organising and storing records, such as invoices, contracts and staff files, accurately and in a way that makes them easy to find.

More terms: Filing & Documents

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