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Office & Administration vocabulary · Filing & Documents

Archive

Meaning in office & administration, with examples

/ˈɑːkaɪv/verbCommon term

In office & administration, archive means: To move old documents, emails or records that are no longer in daily use to a separate place where they are kept safely for future reference.

In Turkish: arşivlemek, arşive kaldırmak

How it is used

Used for paper files sent to storage boxes or off-site stores, and for digital files and emails. Companies must keep some records for a minimum period set by law before they can be destroyed. The noun is an archive or the archives.

Example sentences

  1. At the end of the year we archive all the paid invoices and send the boxes to storage.

  2. Your mailbox is almost full, so archive any emails older than a year.

Common collocations

  • archive files
  • archive emails
  • send to the archive
  • archive box
  • off-site archive
  • record-keepingThe work of creating, organising and storing records, such as invoices, contracts and staff files, accurately and in a way that makes them easy to find.
  • fileTo put a document in its correct place, such as a folder, cabinet or computer system, so that it can be found again easily.
  • filing cabinetA piece of office furniture with deep drawers for storing papers and files in order, often with a lock.
  • shredderA machine that cuts paper into very small strips or pieces so that confidential documents cannot be read.
  • back upTo make an extra copy of computer files and store it somewhere else, so the data can be recovered if the original is lost or damaged.

This word in other fields

The same English word can have a different meaning in another field:

More terms: Filing & Documents

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