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Office & Administration vocabulary · Office Software & IT

Mail merge

Meaning in office & administration, with examples

nounAdvanced term

In office & administration, mail merge means: A word-processing feature that creates many personalised letters, emails or labels by combining one template with a list of names and addresses.

In Turkish: adres mektup birleştirme, toplu kişiselleştirilmiş mektup

How it is used

Used for invitations, event letters, certificates and address labels. The data usually comes from a spreadsheet, and fields such as First Name are placed in the template. In the Turkish version of Microsoft Word this feature is called Adres Mektup Birleştirme.

Example sentences

  1. I used a mail merge to send personalised invitations to 200 guests.

  2. The mail merge picked up the wrong column, so every letter began "Dear Istanbul".

Common collocations

  • do a mail merge
  • mail merge letters
  • mail merge from a spreadsheet
  • mail merge labels
  • templateA ready-made file with a fixed layout and standard text, used as a starting point so that similar documents look the same and take less time.
  • spreadsheetA computer document organised in rows and columns, used to store lists, calculate numbers and track things such as budgets, stock or schedules.
  • envelopeA flat paper cover used to send a letter or document by post, with space for the recipient's address on the front.
  • letterheadThe printed heading at the top of official paper showing a company's name, logo, address and contact details; also paper printed with this heading.

More terms: Office Software & IT

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