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Office & Administration vocabulary · Office Equipment & Supplies

Scan

Meaning in office & administration, with examples

/skæn/verbCore term

In office & administration, scan means: To copy a paper document or photo into a computer using a scanner or a multifunction printer, so that it becomes a digital file.

In Turkish: taramak, tarayıcıdan geçirmek

How it is used

A daily office task: scan a contract, scan and email a receipt, scan to PDF. The noun scan means the digital copy: "Can you send me a scan of your passport?" Phone apps are also used to scan documents.

Example sentences

  1. Could you scan the signed contract and email it to the client?

  2. The copier can scan documents straight to your email address.

Common collocations

  • scan a document
  • scan and email
  • scan to PDF
  • send a scan
  • photocopierA machine that makes paper copies of documents; most office models can also print, scan and send documents by email.
  • printerA machine connected to a computer or network that puts text and images from digital files onto paper.
  • hard copyA version of a document printed on paper, as opposed to an electronic version stored on a computer.
  • archiveTo move old documents, emails or records that are no longer in daily use to a separate place where they are kept safely for future reference.

More terms: Office Equipment & Supplies

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