Okuzeka
Office & Administration vocabulary · Expenses, Approvals & Procedures

Expense claim

Meaning in office & administration, with examples

nounCore term

In office & administration, expense claim means: A form or online request that an employee fills in to get back money they spent on work costs, such as travel, meals or supplies.

In Turkish: masraf beyanı, harcama talebi, masraf formu

How it is used

You submit or put in an expense claim with receipts attached; a manager approves it and finance pays it, often with the next salary. Companies set rules, such as spending limits and deadlines, in an expenses policy.

Example sentences

  1. Please submit your expense claim for the Izmir trip with all the taxi receipts.

  2. My expense claim was rejected because I forgot to attach the hotel bill.

Common collocations

  • submit an expense claim
  • approve an expense claim
  • expense claim form
  • put in an expense claim
  • receiptA piece of paper or email that proves you have paid for something, showing what you bought, the amount and the date.
  • reimburseTo pay back money to someone who has spent their own money on something for work, usually after they show receipts.
  • travel expensesThe money spent on a business trip, such as transport, hotels, meals and visas, which the company normally pays or pays back.
  • per diemA fixed amount of money paid to an employee for each day of a business trip to cover meals and small costs, often without the need for receipts.
  • petty cashA small amount of cash kept in the office to pay for small everyday costs, such as postage, milk or a taxi, without going through the normal payment process.

This word in other fields

The same English word can have a different meaning in another field:

More terms: Expenses, Approvals & Procedures

Practise with graded reading

Reading at the right level is the fastest way to make new words stick. Pick free English books by level: